We’re looking for an organised and proactive HR Assistant to support our HR and Employer Branding teams. This role focuses on providing operational support across various HR tasks, coordinating company merchandise and gifts, and assisting with onboarding and offboarding processes. If you’re detail-oriented, enjoy working with people, and feel comfortable handling multiple tasks at once, this role could be a great fit for you!

Key Responsibilities

HR Operations

Support onboarding and offboarding processes, including:

• Pre-onboarding activities: contacting newcomers and preparing everything for their first working day

• Preparing welcome packages 

• Meeting newcomers on their first day and organizing office visit tours

• Facilitating all required introductory meetings for newcomers

• Scheduling English placement tests 

• Providing all necessary access, registration in the IT loyalty club (issuance of a discount card), etc

• Support employees with various questions throughout their entire trial period 

• Preparing farewell gifts and supporting offboarding activities

Internal systems

• Maintaining accurate and up-to-date employee records

• Operational support in organising performance management meetings, gathering feedback

Merch & Gifting

• Organise company gifts for birthdays, work anniversaries, clients, and events

• Research new gift ideas, market prices

• Manage the budget for all merchandise

• Communicate with employees and suppliers to make sure everything is ordered, branded, and delivered on time

• Keep track of stock, update gift lists, and manage delivery details

Provide support with additional HR & Recruiting activities, such as internal communications, internal events, and other tasks within the department’s scope.

Requirements

• An understanding of HR functions in IT company

• A basic knowledge of how an IT company operates

• Strong organizational and communication skills

• Attention to detail and the ability to manage multiple tasks simultaneously

• Creative mindset and interest in employer branding or corporate culture initiatives

• Proficiency with Google Workspace (Docs, Sheets, Forms) and Slack

• English — Intermediate strong level or higher

Nice to Have

• Finished professional HR courses

• Experience working with vendors, managing small budgets, or running similar activities as described above

• Conversational Polish

Interview stages

1. Call with recruiter
2. Test Task
3. Interview with HR Director and HRBP

Recruiter Natali Andreikiv