Job Description
ABOUT THIS JOB
The Facilities Specialist position is the first point of contact for all that enter / use the facilities.
This position works closely with the Facilities Manager and/or Cluster manager, with focus on day-to-day operations, to ensure full functionality of the workspace to support the Business. This includes ensuring continuous operations for reception, security, maintenance, mail room and janitorial services, and other services needed to meet the needs of their customers.
RESPONSIBILITIES
Create pleasant work environment for employeesMonitor coffee room & office supplies, coordinating orders as neededEnsure reception, security, mail room, janitorial services are continuously meeting the needs of associates and guestsDevelop intra-office communications to share information about the building (ie, landlord sponsored events, equipment repairs, changes in procedures, etc) Coordinate security badges for associates & guestsSupport onsite meeting requests, providing support for room reservations and engage AV team as needed for equipment support, manage catering requestsReceive and manage daily requests from associates, engaging landlord maintenance support or other vendors as neededLiaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitoredEnsure compliance with local regulations and work with FM to proactively address it or intervene if necessaryCoordinate with Project Manager(s) to execute renovation and relocation plansWork closely with Corporate Security to implement safety standards on site Collaborate with Global Crisis Response team, to work through situations, such as earthquakes, hurricanes, theft, etc.Develop intra-office communications to share information about the building (ie, landlord sponsored events, equipment repairs, changes in procedures, etc) Obtain vendor price quotations, initiate invoice processing, handle POs (Ariba)QUALIFICATIONS
Bachelor’s degree or combination of relevant education and experience requiredMinimum 3+ years of progressively responsible experience as office manager or in facilities operationsExperience managing on-site vendors and servicesExperience with facilities operations procedures and techniquesExcellent communication skills (written and verbal)On site role with no hybrid workWHAT WE OFFER:
Work in an international inspiring company Very well-equipped officePrivate health insuranceHybrid working module Mentoring - Mentee ProgramVolunteer time off (global volunteer day)Internal Recognition Program Free LinkedIn Learning access that helps you discover and develop business, technology-related, and creative skills through over 20,000 courses available in 7 languages)Free Employee Assistance Programs (EAP) - NIQ offers support to all associates and their families for their emotional well-being trough professional, timely and confidential counselling services on issues related to everyday concerns & problems, overcome emotional challenges, and maintain a healthy and balanced lifestyle.Participation in various regional and global projects as a part of the Employee Experience teamAdditional Information
Our Benefits
Flexible working environmentVolunteer time offLinkedIn LearningEmployee-Assistance-Program (EAP)NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles:
About NIQ
NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.
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Our commitment to Diversity, Equity, and Inclusion
At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the