Job Description

The HR Operations Specialist plays a vital role in ensuring comprehensive support for all employees at Ubi Ukraine.

Qualifications

Responsibilities:

Labor-law compliance (around 70-80 official employees):Keep all HR documentation and practices fully compliant with the Labor Code of Ukraine and related regulations.Prepare and maintain paper flow for hiring, terminations, transfers, leave, etc.Serve as the go-to expert on labor-law questions.HR process automation: continuously review and enhance onboarding and off-boarding workflows in partnership with local and global tech teams.Data, reporting & audits: provide HR analytics, reports, and audit support by leveraging HR information systems & databases as per requests.Coordination of the expat support provider: monitor immigration-document validity for expatriate staff of around 5-10 employees and coordinate timely renewals with the external provider.Policies & contracts: draft and update HR policies and procedures for all contract types (OE, GIG, B2B) in cooperation with G&A teams; be the main contact for HRBPs on these topics.Employee benefits administration: administrating medical and life-insurance programs in collaboration with the insurance broker.Time-sheet closure: finalize monthly timesheets in the company systems.Cross-functional collaboration: work closely with Finance, Legal, and other G&A functions on shared processes and initiatives.Process-improvement projects: contribute to continuous-improvement activities and broader HR operations projects.

Requirements

3+ years of experience in a similar position.Deep knowledge of the Labor Code of Ukraine and related legislation.Good command of English (written and spoken)Proactive, process-minded with attention to detail.Comfortable working with ambiguity or shifting priorities.Able to meet deadlines. Experience in managing high workload and solving complicated issues.Experience of working in a fast-paced environment.