Location of position: Kyiv,Ukraine
Length of contract: until 30 September 2026
About FHI 360 andEpiC
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing—creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than50countries and all states and territories.
TheMeeting Targets and Maintaining Epidemic Control (EpiC)project is an eight-year (2019–2027) global healthprojectinitiallyfunded bythe Department of State (DoS)as part ofthe President’s Emergency Plan for AIDS Relief (PEPFAR).EpiCoperatesinapproximately 50 countries, addressing key public health challenges such as HIV/AIDS, pandemic preparedness, and global health security.
In Ukraine, the project receives Global Health Security (GHS) funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with national GHS priorities, and US Government goals.EpiCwill support the national and regional public health institutions, health care facilities, the State Service of Ukraine on Food Safety and Consumer Protection’s research institutes and regional departments, academic institutions, as well as civil society organizations. to strengthen GHS capacities in infection prevention and control (IPC), antimicrobial resistance (AMR), health emergency management (HEM), with a particular focus on the prevention,detectionand response to infectious disease outbreaks of epidemic significance. All activities will be aligned with national regulations,guidelinesand standards, as well as relevant international frameworks.
FHI 360 is seeking qualified candidates for aSeniorPeople and CultureOfficerto be based in Kyiv, Ukraine.This position is open to Ukrainian nationals who areresidingin Ukraine or are willing torelocateto Ukraine. Professionalproficiencyin written and spoken Ukrainian isrequired.
JobSummary:
TheSeniorPeople & CultureOfficerwill support thePeople & CultureManagertoimplement efficient standard Human Resources (HR)processes including but not limited: benefits administration, employee relations, HRIS, training and development, and performance management. Addresses employee relations issues, such as new employee work complaints or other employee concerns. Serves as a point of contact for team and managers with questions related to their personal employee information. May conductnew-hireorientations andfacilitateemployee exit interviews. Prepares special reports using HRIS data, and oversees filing and organizing HR paperwork, anyother administrative support.
Accountabilities:
Oversee administrative support to recruitment and onboarding process with team members to ensure a smooth process flow from identification of a vacancy to the filling of that vacancy and onboarding ofnew staff.
Oversee submission of employee data for New Hires in human resource information systems (HRIS) processing required forms and data; keeps system updated for changes such as employee promotion and separations; ensure employee and overall staffing isaccuratein HRIS.
Follows up with HQs ESCregardingnew employee ID creation and updating of organograms.
Tracks salary offers and works with People & Culture Manager to capture internal and external market equity.
Conducts new-hire orientation/onboarding. Provides newly hired employees with a general orientation to acquaint them with the history, mission, structure, programs, benefits, policies, and procedures of FHI 360.
Orient staff to FHI 360 training resources including mandatory FHI 360 training; review training needs with different departments and/or project teams, prepare and present the proposedtrainingsactivities and schedule based on needs and requests. Creates reports for mandatorytrainingssuch ascodeof Ethics and Safeguarding.
Ensure thatthe UkraineHR SharePoint is organized,maintained, complete, and updated.Developsandimplementsa tracking system to report key metrics for measuring and predicting staffing activities.
Works with People & Culture Manager, and RegionalPeople & CulturePartner asneeded, to review FHI 360 performance management schedule; prepare and coordinate performance management training including training on the annual evaluation process for FHI 360 staff; guides and coaches staff members on the process as needed.
Establish and manage a calendar and process for completing annual and probationary employee performance evaluations. Train supervisors charged with conducting evaluations of staff members in their units and monitoring compliance with the process.
Maintain,monitor, and follow up on the probationary period of local staff. Notify managers when annual appraisals are due – managing any resulting staffing change requests.
Coordinate with Learning and Development to develop and/oridentifyprofessional development and training opportunities for staff. Respond to all staff requests for HR administrative support in an efficient and professional manner with the support of the HR Manager, as needed.
Supports the Ukrainian People& Culture team onbenefits administration and payrollprocessesfortheUkraineOffice.
Improves organization attractiveness by recommending new policies and practices; monitoring job offers and compensation practices.
Participates in updating HR policies, procedures, and other correspondence to ensure compliance with company policies, promote diversity,equityand inclusion, in alignment with Ukrainian employment laws.
Communicate effectively verbally and in writing to all staff on HR policies and procedures.
Mayassistwith separation process/exit interviews.
Identifiesfrequentlyasked questions and provides recommendations for how information should be communicated to staff.
ConductsHR trend analysis and reporting activities toidentifyopportunities and recommend solutions to management.
May investigate and resolve routine employee relations issues.
Additionaltasks asrequested.
Education Qualification & Experience
Bachelor’s Degree or its International Equivalent in Business Administration, Social Sciences, Finance, HR
5-7years of experienceprovidingfullrange of HR administrative support in an office setting.
Prior work experience in a non-governmental organization (NGO)a plus.
Related HR specialized training.
Proficiencywith MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Data Base systems.
Cultural sensitivity and sound understanding of the needs of vulnerable populations.
Fluent in Ukrainian with excellent oral and writtenproficiencyin English.
Good report writing and documentation skills.
Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
Ability to travel withincountryor region and internationally if needed.
Must be able to read,writeand speak fluent Ukrainianand haveproficiencyin English
Typical PhysicalDemands:
Typical office environment.
Ability to spend long hours looking atcomputerscreenand doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Personal Computer/Laptop, Microsoft applications (, Office 365, SharePoint,Teams), cell phone/mobile technology, and standard office equipment.
TravelRequirements:
Less than 10%
OnlyapplicationssubmittedinEnglishwillbeconsidered.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employerwhereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email <.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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