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Learn more: jti.com
This position will remain open until filled
Role: Permanent
Reporting to: People and Culture Manager
Administration Manager
The incumbent is responsible for P&C administration operation services (cleaning, canteen, gardening, staff traveling, company car/transportation, assignee's housing/hotel, employee welfare, etc.) in compliance with local legislation and internal company policy/plans with high-quality and timely service.
As the Administration Manager, you will:
Administration
Provide support for P&C administration operations and general administration services of high quality and timeliness, which includes managing employees' uniforms, safety shoes, cafeteria, cleaning services, housing management, and employee transportation. Lead P&C-related contracts: leasing contracts, IA Housing Management, Domestic Hotel contracts, company car, canteen, cleaning, etc. Responsible for leading service delivery by contractors for the factory, improving and enhancing the overall performance, and ensuring satisfactory results for the Company & employees.Travel Expense Control
Power user of the Concur system and handles employee travel and expense matters.
Coordinate with travel agent AMEX for flight booking, travel arrangements, hotel booking, transportation, etc.
Legal Compliance and PoliciesSet up and review existing Administration-related policies, procedures, guidelines, and proposed changes if required for improvement in line with Company requirements and compliance with J-SOX, JTI's code of conduct, and local legislationBudget Management Responsible for budget planning for factory general expenses, LE/OL, performing expenditure analysis, and supporting factory audit. Support on the PR/PO process under the general operation servicesOther & Project supportSupport on factory projects including 5S3R, IMS (ISO), risk assessment implementation, CAPA, and enforcement. Leading in factory administration improvement initiatives. Support on employee events and social activities assistance. Manage various tasks and projects as they arise and upon the manager’s request
Requirements:
Bachelor’s degree in Business and Management, or any equivalentAt least 3 years of administrative, general services, or HR admin experienceStrong project and vendor management skills.Able to work in a fast-paced, changing environment with strong attention to detailA team player with strong communication and stakeholder engagement skillsExcellent Chinese and English communication skillsAre you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.