Save the Children International is a leading global humanitarian organization that has been protecting children's rights worldwide for over years. We operate in more than countries, responding to emergencies, implementing innovative development programs, and advocating for children's rights on a global scale.

Our work in Ukraine began in . Since then, we have significantly expanded our presence, providing support to children and families affected by war. Our key areas of focus include education, child protection, food security, social support, and advocacy to drive lasting change in children's lives. 

ROLE PURPOSE:

The HR Officer is responsible for ensuring effective implementation of human resources processes in line with Save the Children International (SCI) policies, standards, and local labor legislation. The role provides direct technical and operational support to the HR/Admin Coordinator and Field Manager in the areas of recruitment, staff management, documentation and payroll.

The HR component focuses on supporting and coordinating HR activities including recruitment, onboarding, payroll data management, leave and performance tracking, and maintaining accurate and compliant employee records.

This position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic humanitarian environment.

Given the context of Ukraine, the HR Officer may be required to work beyond the regular role profile to support emergency response and ensure continuity of operations.

KEY AREAS OF ACCOUNTABILITY: 

HR support:

Provides HR support to staff primarily based in Kharkiv and Sumy, and provides ad hoc support to the Dnipro office as required. Collects, maintains, and updates staff personal files, ensuring proper storage and availability of primary HR documentation, including personal data, contracts, signed policies, training certificates, applications, and other relevant records. Prepares HR-related documents such as contracts, amendments, orders, letters, certificates, and other official correspondence in compliance with Ukrainian labor legislation. Ensures timely and accurate updates of employee data in the HR Oracle system. Maintains and regularly updates HR trackers, including leave tracker, recruitment tracker, induction and training records, to ensure quick access to information when needed. Supports recruitment processes in line with Safe Recruitment principles, including coordination of recruitment documentation, interview scheduling, reference checks, and recruitment tracking. Supports onboarding processes for new staff, including preparation of onboarding documentation, coordination of induction sessions, and tracking completion of mandatory trainings and inductions. Supports offboarding processes, ensuring completion of all required documentation, system updates, and exit procedures. Supports HR Coordinator in tracking and monitoring timesheet completion for National staff. Provides support in processing staff insurance and related documentation. Assists in maintaining and updating the Performance Management system and prepares HR-related reports as required. Maintains records related to staff learning and development activities, inductions, trainings and wellness initiatives. Communicates and coordinates with the IT team regarding staff email accounts and system access issues.  Ensures proper data management and documentation for support staff, including contracts, act-invoices, recommendation letters.  Supports HR and Admin Coordinator in liaising with external parties on matters related to staff registration, taxation, insurance, learning and development, and other HR-related areas.  Provides day-to-day HR operational support and contributes to the effective implementation of HR processes across assigned locations.  Provides ad hoc support with general administrative tasks and office wellbeing initiatives as required, including assistance with office logistics, staff events, and coordination of day-to-day administrative matters.

BEHAVIOURS (Values in Practice) 

Accountability

Takes personal responsibility for decisions, effective use of resources, high-quality results, and acting in alignment with Save the Children values. Supports colleagues and partners to take ownership of their responsibilities by providing guidance, opportunities for development, and constructive feedback. Addresses underperformance proactively and fairly, ensuring accountability for outcomes.

Ambition

Sets clear, ambitious goals for themselves and contributes to a culture of continuous improvement and professional growth. Actively promotes and communicates the vision of Save the Children to inspire, motivate and engage others. Thinks creatively and strategically to drive progress and long-term impact for children.

Collaboration

Builds positive, trusting, and inclusive relationships with staff, partners, and stakeholders. Values diversity and different perspectives as strengths that enhance the organization’s collective impact. Demonstrates strong communication skills, showing empathy, openness, and willingness to support others.

Creativity

Proactively seeks and encourages innovative, practical solutions to improve effectiveness and staff experience. Confident in proposing new ideas and taking responsible, well-considered risks to enhance results.

Integrity

Acts with honesty, fairness and professionalism in all interactions. Promotes an environment of transparency, trust, and mutual respect, upholding the highest ethical standards.

QUALIFICATIONS AND EXPERIENCE 

Education

Certificate of education, higher level of education desirable.

Qualifications

Knowledge of Ukrainian labor legislation Knowledge of Oracle HR/any HRIS systems Experience of NGO work desirable Excellent interpersonal skills Good verbal and written communication skills in English (B or higher), and Ukrainian/Russian Proficient in digital tools, including Microsoft Office suite and database management systems Excellent attention to detail, organizational skills and discretion with confidential information Proven ability to handle challenging workload

Experience (Required)

Minimum years’ experience in HR/Admin or data management related work.

Additional job responsibilities 

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. 

Child Safeguarding Policy: 

We are committed to ensuring children's safety. Our recruitment process includes strict background checks and reflects our commitment to protecting children from harm. 

Equal Opportunities

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. 

Health and Safety: 

All employees are expected to perform their duties in accordance with our global policy on harassment prevention. 

Preventing Fraud, Bribery and Corruption 

The role holder shall perform the necessary duties in accordance to Counter-fraud, Bribery & Corruption Policy and keep any activity during performance of duties free from any instance of fraud, bribery, theft, and corruption. 

In your cover letter, indicate your expected salary and English proficiency level.