Swisscontact is currently implementing three projects in Ukraine in the areas of vocational education (EdUP), professionalization of SMEs in the vegetable and livestock industry (Empower AgriWomen) and trade promotion (SIPPO). With the new Building Livelihoods and Opportunities for Optimised Markets (BLOOM) project, we are continuing our growth in the country.

As a key member of the Ukraine Country Management Team, the Head of Business Administration oversees, guides, and supports all administrative and financial activities for Swisscontact in Ukraine. In this pivotal role, you will ensure operational efficiency and the robustness of our administrative systems, driving continuous improvement and alignment with organizational goals. Reporting directly to the Country Director Ukraine and with technical direction from the Head of Business Administration Eastern Europe, you will provide critical insights to support sound decision-making and sustainable growth. . The position is a core part of the Ukraine Country Management team and available immediately or by arrangement. The contract duration is 2 years with option of renewal.

Important note:

The position is based in Kyiv, Ukraine, with occasional travel within the Eastern Europe region.It may be filled either as an international position or as a local position for Ukrainian nationals.For international applicants, the duty station is classified as non-family due to the current security situation and associated risks.We consider only candidates who have gained professional experience working outside their home country.

Tasks:

Lead and oversee financial planning, budgeting, and monitoring for Swisscontact UkraineCollaborate closely with Country Business Administrators, Regional Corporate Project Accountant and Head of BA Eastern Europe to ensure timely and accurate financial reportingEnsure strict adherence to Swisscontact's Internal Control System (ICS)Strengthen, harmonize, and implement financial and administrative procedures and tools in line with regional guidelinesCoordinate timely external audits and support the implementation of audit recommendationsConduct internal audits as required by managementEnsure effective implementation of HR policies, including recruitment, performance management, and compensation reviewsOversee legal and tax compliance for all Swisscontact operations in UkraineSupervise IT infrastructure and support the rollout of digital tools and systemsAdvise and support management on critical financial, administrative, and compliance mattersOrganize knowledge-sharing initiatives and harmonize best practices across the Country OfficePerform other duties as required by the Country Director or Regional Office