Job Description
Title: Administration/LogisticsAssistant
Reports to: HR & Administration Manager
Location: Kharkiv, Ukraine
Hello Hello!
So you’re interested in joining us? Welcome, we’re happy you’re here.
When you Join Alight, you’ll find…
A team withdeep experience in co-designing solutionsthat create new value around the world. We know we need to always be better, and we believe in the power andabundance of everyday people, everywhere, to change the world with us.
A culture ofradical accountabilityto our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it.
An organization that refuses to settle for anything less than deliveringhuman-worthy services.
If you are looking to be part of a living, breathing, ever-changing organization full of disrupters and doers, then read on!
Our Purpose and Work in Europe and Ukraine
In Europe and Ukraine, Alight supports communities affected by the war through a combination of immediate assistance and longer-term recovery programs. Our work focuses on restoring safety, dignity, and resilience for people whose lives have been disrupted by prolonged conflict.
Alongside rapid, practical support that responds to urgent needs, we implement longer-term initiatives that strengthen mental health and psychosocial wellbeing, support veterans and their families, and help communities recover through access to energy, winterization, and essential services. We work closely with local partners, authorities, and international teams to design solutions that are context-driven, adaptable, and rooted in community priorities.
Our response in Ukraine and the region continues to evolve with the realities on the ground, shaped by close collaboration with our team based in Kharkiv, who work directly alongside communities to adapt and deliver programs where they are needed most.
Who We Are
We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, sexual expression, gender identity, gender expression, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.
We strive to represent the diverse communities we serve. Applicants who contribute to this diversity and those who bring lived experience with displacement are strongly encouraged to apply.
THE ROLE:
Based in Kharkiv, Based in Kharkiv, the Admin & Logistics Assistant supports the team with administrative and logistics tasks and ensures the smooth day-to-day operation of the office. You’ll be guided by and receive support from the HR & Administration Manager.
Primary Roles & Responsibilities:
Administration area:
Support in administration activities:Scheduling meetings and supporting visitors with hotel bookings.Providing administrative support to the office and team.Managing office supplies and supporting office functionality.Supporting onboarding logistics for new staff (calendars, basic arrangements).Registering documents in the proper register, scanning and uploading them to OneDrive.Supporting preparation of simple administrative communications (emails, memos).Logistic area:
Support in logistics activities:Supporting day-to-day logistics operations of the office.Receiving and checking deliveries and shipments against waybills and purchase orders.Assisting with basic inventory and asset records.Supporting logistics and procurement documentation (filing, scanning, record keeping).Supporting logistics arrangements for meetings, trainings and office activities.Supporting staff travel and accommodation arrangements when required.Qualifications:
We’re looking for the following education, technical skills, & knowledge:
1–2 years of experience in administrative, finance, or management roles within an international NGO or business environmentBachelor’s degree in Finance, Accounting, Business Administration, or a related fieldGood knowledge of MS Office, including ExcelFluency in EnglishKnowledge of non-profit organizations and fund accounting will be an assetKey Behaviors & Abilities:
Flexible and analytical thinking and ability to adapt to changeDemonstrated attention to detail, following procedures, meeting deadlines, workingand problem-solving independently and cooperativelyAbility to work effectively with a diverse team in a sensitive environmentEffective communication skills, both written and verbalStrong interpersonal and organizational skillsStrong ethical standards and high level of integritySo,are you interested in joining us? Welcome, we are happy you are here.
What we offer:
Employment contractLife insurance and private medical careMeaningful work in a mission-driven organization supporting communities affected by the war in UkraineA collaborative, respectful, and supportive team cultureOpportunities to learn, grow, and contribute to programs with real impact on the ground