You will support daily operations and help the team run smoothly. You will work closely with colleagues across functions to complete administrative and project tasks. We value curiosity, teamwork, and a willingness to learn. This role offers hands-on experience, clear learning paths, and the chance to contribute to work that supports GSK’s mission of uniting science, technology and talent to get ahead of disease together.
 

Key Responsibilities:

Preparation of documents for import and supply of medicines, samples and reagents

Maintaining a supply tracker on a daily basis, preparing a supply plan according to the agreed schedule

Communication with multifunctional teams within GSK Ukraine and participation in meetings (S&D, Regulatory, QA) to consolidate the coordination of information on planned delivery dates and provide it to all interested parties (recording the minutes of meetings, preparing data)

Downloading and updating the report (Safety Stock) on stock balances, coordinating the receipt of comments from different departments

Uploading data and generating tables on SART

Preparation of the file and verification of the report of Customs brokerage services on a monthly basis

Preparation of budget files of import deliveries to minimize logistics costs, control of auto/air transportation, as well as optimization of brokerage costs for the region of Ukraine

Preparation of presentations and analytical data, comparative tables on costs, types of deliveries and participation in projects that will help to find the most efficient level of supply chain operation

Ensuring timely updating of information, entering data and formation of cost tables, department savings (KPIs)

Acceptance of reagents and their transfer to the state laboratory

Participation in regular MMs and controls (analysis of SOPs, preparation of comparative tables, preparation of MM report)

Paperwork in the Ariba system, expense reports, contract negotiation, scanning and archiving of documents, registration of incoming/outgoing documentation, etc.

Preparation of documents for obtaining an import license of goods containing controlled substances

Maintenance of reports on the Controlled Substances Operator

Substitution for the vacation period of Logistics Planner (preparation of documents for deliveries, communication with a service provider, coordination of deliveries)

Participation in other projects of the Logistics and Distribution Department and performance of tasks on behalf of the Head of Logistics and Distribution Department

Basic Qualifications:

Currently enrolled in the 3rd to 5th year of a degree program

Fluency in Ukrainian and English, written and oral

Confident user of Excel, office applications MS Office, Outlook, PC

Analytical mindset, attention to details, responsibility, diligence

Good verbal and written communication skills

Ability to work in a team

Motivation

Desire to learn and develop
 

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Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

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