Req ID:512172 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Could you be the full-time Assistant in Kirovohrad Oblast we’re looking for?

Your future role

Take on a new challenge and apply your organizational and communication expertise in a new cutting-edge field. You’ll work alongside dynamic and collaborative teammates.

You'll play a key role in ensuring seamless communication and operations within the organization. Day-to-day, you’ll work closely with top management and internal/external stakeholders, manage inquiries and correspondence, and support executive-level activities such as scheduling and travel arrangements.

You’ll specifically take care of maintaining professional and personal agendas, preparing reports and presentations, but also overseeing invoice processes and documentation systems.

We’ll look to you for:

Serving as the primary point of contact between Top Management and internal/external stakeholders

Managing incoming calls, messages, and correspondence efficiently

Handling requests, inquiries, and information flows in a timely manner

Scheduling meetings, organizing appointments, and issuing reminders

Preparing and formatting reports, presentations, and executive briefs

Maintaining organized documentation and filing systems

Managing end-to-end travel arrangements, including bookings, VISA processes, and expense claims

Overseeing invoice processes and coordinating with Accounting for expense management

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

1-5 years’ experience as an executive administrative assistant, senior executive assistant, or in a similar secretarial role

Proficiency in MS Office, with expertise in Word, PowerPoint, and Excel

Confirmed experience in verbal and written business correspondence in both the local language and English

Full comprehension of office management systems and procedures

Strong organizational and multitasking skills

Attention to detail and a proactive approach

Excellent interpersonal and communication skills

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

Enjoy stability, challenges, and a long-term career free from boring daily routines

Work with innovative systems and processes

Collaborate with transverse teams and helpful colleagues

Contribute to impactful projects

Utilise our inclusive and flexible working environment

Steer your career in whatever direction you choose across functions and countries

Benefit from our investment in your development through award-winning learning

Progress towards enhanced executive support roles

Benefit from a fair and dynamic reward package that recognizes your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

Job Type:​Experienced​

Job Segment: Office Manager, Administrative