Reporting to: Head of Finance - Ukraine

Supervisor for: Finance Manager

Location: Ukraine - onsite

Role Summary:

Provide financial management to the Ukrainian finance and accounting national team, advancing overall financial goals and objectives to improve financial decision making and driving financial transparency across the programme.

Key Working Relationships: will report directly to the Head of Finance - Ukraine and will work closely with other departments and with the projects, grants/contracts management team.

Key Responsibilities:

Financial Accounting

• Ensure effective, efficient procedures are in place governing the accounting close process.
• Produce and incorporate financial estimates where programmes are unable to close in accordance with agreed schedules, producing corrective action plans for future compliance
• Ensure the timely charging of programme-controlled costs
• Ensure programmes cost allocation procedures are in accordance with the cost allocation policy and budgeted/charged accordingly
• Manage the process of capital asset acquisition ensuring that HALO owned assets are budgeted, recorded, amortized, and disposed of as appropriate

Financial Controls

• Oversee the monthly closure of accounts process, ensuring that HALO’s books are reconciled and closed including all associated accounting routines in accordance with agreed timescales
• Oversee financial risk management for the function, including the design and implementation of policies, procedures and controls to improve the efficiency and effectiveness of HALO’s financial control environment

Payment and Payroll

• Oversee the provision of an efficient PPI service, ensuring collection of debts raised by the Programmes Finance Team, suppliers are paid in accordance with agreed timelines and contracted staff are paid in accordance with contracts of employment

Financial Systems

• As a senior member of the project implementation team, collaboratively, drive the development of HALO’s ERP system Oracle NetSuite, and Financial Planning System Adaptive Insights, ensuring integration with HALO’s financial policies and procedures

Audit

• Co-ordinate the completion of the statutory registration database, identifying and reporting on gaps in compliance
• Support the Head of Finance Ukraine in the planning of internal audits across the programme’s locations, providing corrective actions plans and follow up of findings
• Ensure the completion and internal audit of the statutory compliance database, reporting on areas of non-compliance and the production of corrective action plans

Treasury Management

• Oversee the production of cash/currency flow forecasts, advising on the management of foreign currency balances and investment of surplus cash

Management

• Oversee the day-to-day activities of the accounting and finance, ensuring the proper execution of financial management.
• Provide financial advice and support on finance related issues
• Support the development of financial training packages in the areas of financial reporting and management across the programme
• Collaborate with the Team Lead of Projects, Grants/Contracts Management to ensure effective delivery of programme finances

Other

• Work within the framework of HALO’s core values and standards
• Ensure familiarity with and adhere to all HALO policies and procedures
• Undertake the role in a manner appropriate to the cultural context and within the local legal framework
• Understand and uphold the standards outlined in HALO’s safeguarding policy, acting with due care and attention to safeguard the well-being of anyone that meets HALO’s work and reporting concerns if they arise
• Discharge duties and responsibilities under HALO’s health and safety procedures.
• Carry out any other duties as directed to meet the finance groups standards and operational requirements

This is a non-contractual document that can be varied from time to time as circumstances dictate. The job description is intended to summarise the main duties and responsibilities of the post: this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when required to do so.

Requirements

Key Skills and Competencies Required

• Bachelor’s degree in Finance, Accounting or related discipline / QBE or a professional or part qualified accountant (ACCA, CIMA etc
• Minimum 5 years of experience in financial management roles.
• Excellent understanding of statutory reporting and accounting standards Exceptional interpersonal and communication skills.
• Proven ability to lead, manage, motivate, and develop a team
• Experience of mentoring and advising senior management
• Exceptional organizational skills and ability to manage multiple deadlines.
• Strong numeracy and IT skills essential, and proficient in the use of Microsoft Office.
• Experience of ERP systems
• Fluent in written and spoken English.
• Ability and willingness to work strategically and undertake routine administrative tasks

Desirable Experience:

• Working in the INGO sector
• Spoken and written Ukrainian language skills
• Knowledge of Ukrainian accounting standard

Benefits

Depending on your terms and conditions (this post is open to Ukrainian nationals as well as other international candidates), some of the following benefits may vary:

• Living overseas allowance. 
• Shared accommodation in a rented HALO apartment or house, provided at nil cost plus food allowance. 
• 49 days annual leave per year, increasing to 56 days after 2 years’ service.
• Three economy return flights to the member’s official home address (or an alternative location up to an equivalent cost).
• Private medical health cover.
• Insurance package: life assurance and emergency medical insurance, including evacuation and repatriation.

To apply for this role, please submit your CV and cover letter (no more than 2 pages) in English, detailing why you are suitable for this role before the closing date for applications which is 4th July 2025. If there is a sufficient calibre of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.