Reporting to: Head of Finance - Ukraine

Supervisor for: Finance Manager

Location: Ukraine - onsite

Role Summary:

Provide contractual management to the Ukrainian programme’s projects, grants and donors, supporting HALO in ensuring contractual and regulatory compliance.

Key Working Relationships: will report directly to the Head of Finance - Ukraine and will work closely with other departments and with the accounting and finance team.

Key Responsibilities:

Budget Development and Planning

• Act as the finance lead in the development of project bids/tenders/proposals, including oversight of contractual financial activities to secure funding
• Assist in the development and review of new business proposals, including budgeting, budget narrative, risk analysis, donor regulations, full cost recovery and key assumptions.
• Oversee budget monitoring reports and donor financial statements, liaising with the Project Finance Managers (PFMs) in financial forecasting and variance analysis.
• Support the development of project financial reports, for verification to the Head of FInance
• Assist in the development of corrective actions when projects are not delivered to the original plan, working with the other departments to deliver the revised project plan
• Ensure programmes cost allocation procedures are in accordance with the cost allocation policy and budgeted/charged accordingly.

 Monitoring and Compliance

• Assist in the monitoring of compliance against Donor regulations and HALO financial and logistics standing operating procedures, carrying out desk and field-based visits to location
• Carry out location visits to provide technical financial support and guidance building effective, transparent working relationships

Donor Audit

• Support the production of transactional reports/documentation for grant/contract audits

 Management

• Oversee the day-to-day activities of the projects, grants/contracts team, ensuring the proper execution of contractual management
• Provide financial advice and support on finance related issues
• Collaborate with the Team Lead of Accounting and Finance to ensure effective delivery of programme finances

 Other

• Work within the framework of HALO’s core values and standards
• Ensure familiarity with and adhere to all HALO policies and procedures
• Undertake the role in a manner appropriate to the cultural context and within the local legal framework
• Understand and uphold the standards outlined in HALO’s safeguarding policy, acting with due care and attention to safeguard the well-being of anyone that meets HALO’s work and reporting concerns if they arise
• Discharge duties and responsibilities under HALO’s health and safety procedures.
• Carry out any other duties as directed to meet the finance groups standards and operational requirements

This is a non-contractual document that can be varied from time to time as circumstances dictate. The job description is intended to summarise the main duties and responsibilities of the post: this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when required to do so.

Requirements

• Bachelor’s degree in Finance, Accounting or related discipline.
• Minimum 5 years of experience in financial management roles.
• Excellent understanding of statutory reporting and accounting standards Exceptional interpersonal and communication skills.
• Exceptional organizational skills and ability to manage multiple deadlines.
• Proven ability to lead, manage, motivate, and develop a team
• Experience of mentoring and advising senior management
• Strong numeracy and IT skills essential, and proficient in the use of Microsoft Office.
• Proven experience in developing and monitoring budgets.
• Fluent in written and spoken English.
• Working in the INGO sector

Benefits

Depending on your terms and conditions (this post is open to Ukrainian nationals as well as other international candidates), some of the following benefits may vary:

• Living overseas allowance. 
• Shared accommodation in a rented HALO apartment or house, provided at nil cost plus food allowance. 
• 49 days annual leave per year, increasing to 56 days after 2 years’ service.
• Three economy return flights to the member’s official home address (or an alternative location up to an equivalent cost).
• Private medical health cover.
• Insurance package: life assurance and emergency medical insurance, including evacuation and repatriation.

To apply for this role, please submit your CV and cover letter (no more than 2 pages) in English, detailing why you are suitable for this role before the closing date for applications which is 4th July 2025. If there is a sufficient calibre of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.