Job Title: Project Finance Manager

Location: Ukraine

Salary: £41,055 annually

Hours: Full Time

Contract Type: Permanent

Reports To: Deputy Head of Finance (Project Management)

Key Internal Contacts/Relationships: Accounting and Finance Team

Please Note: This role is subject to funding

Job Purpose: The Project Finance Manager is responsible for the successful planning and execution of projects within the Ukraine programme relating to revenue and expenditure. 

About HALO:

HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women.

Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence.

HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence.

About the role:

The role is responsible for project budget development, financial monitoring, donor reporting, and ensuring compliance with donor and organizational financial requirements.

Responsibilities:

Budget development and Planning

Develop detailed original project budgets in Adaptive Planning and translate them into donor-specific formatsEnsure all budgets comply with donor requirements, HALO budgeting processes, and broader programme needsDeliver budgets within agreed timelines and standards

Monitoring and Compliance

Monitor the financial performance of active contracts, collaborating with relevant departments to ensure:Compliance with budgetary and contractual obligationsAdherence to HALO Global Budget Framework Terms and ConditionsIdentify and report significant budget deviations promptly to the Deputy Head of ProjectsSupport the development and implementation of corrective action plans as needed.

Reforecasting and Financial Adjustments

Prepare reforecasts in Adaptive and donor formats when project delivery deviates from the original planWork cross-functionally to revise plans while maintaining compliance with donor and internal requirements

Financial Reporting

Provide detailed variance analysis and explanatory narrativesPrepare accurate interim and final donor financial reports, ensuring:Alignment with underlying financial dataConsistency with narrative reportsTimely submission in line with donor deadlines

 Transaction Processing and Documentation

Regularly review project expenditures to ensure cost eligibilityProcess financial transactions related to project activitiesVerify that all supporting documentation is complete, appropriate, and audit readyDeliver ad hoc financial reports, spend-out plans, budgets, and reforecasts as requiredProvide clear documentation of underlying assumptions and justifications

Donor Audit

Provide transactional reports/documentation for grant/contract audits

Other

Work within the framework of HALO’s core values and standardsEnsure familiarity with and adhere to all HALO policies and proceduresUndertake the role in a manner appropriate to the cultural context and within the local legal frameworkUnderstand and uphold the standards outlined in HALO’s safeguarding policy, acting with due care and attention to safeguard the well-being of anyone that meets HALO’s work and reporting concerns if they ariseDischarge duties and responsibilities under HALO’s health and safety proceduresCarry out any other duties as directed to meet the finance groups standards and operational requirements.

This is a non-contractual document that can be varied from time to time as circumstances dictate. The job description is intended to summarise the main duties and responsibilities of the post: this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when required to do so.

General:

Uphold HALO’s core values and standards, promoting its ethos and mission statement.

Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding

Requirements

Essential:

Bachelor’s degree in finance, Accounting or a related discipline.Experience in financial management roles.Excellent understanding of statutory reporting and accounting standards Exceptional interpersonal and communication skills.Exceptional organizational skills and ability to manage multiple deadlines. Experience of mentoring and advising senior managementStrong numeracy and IT skills essential, and proficient in the use of Microsoft Office.Proven experience in developing and monitoring budgets.Fluent in written and spoken English.Working in the INGO sector

Desirable:

Experience working with donor-funded projects, financial planning systems such as Adaptive Planning, and familiarity with INGO financial compliance and reporting standards.

Skills and Competencies:

Strong financial analysis and budgeting and forecasting skills, excellent organizational and communication abilities, attention to detail, and the capacity to manage multiple deadlines while collaborating effectively with cross-functional teams.

Travel:

Occasional travel may be required depending on project or operational needs.

Benefits

Local overseas allowance of $350 monthlyPrivate health insuranceShared accommodation in a rented HALO apartment, provided at nil cost49 days of leave annually (weekend inclusive, equivalent to 7 weeks of pay leave)Three economy return flights to the member’s official home address (or an alternative location up to an equivalent cost)Comprehensive insurance package: life assurance and emergency medical insurance, including evacuation and repatriation.

Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 30/03/2026

Applications without a cover letter tailored to this position will not be considered.

We reserve the right to amend the closing date depending on the number of applications received.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.