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Learn more: jti.com
Legal Operations & Compliance Associate
What This Position Is About:
The primary goal of this position is to support JTI USA in ensuring full compliance with federal, state, and local legal requirements for both JTI and its U.S. affiliates. This includes overseeing the Company’s processes related to tobacco certifications, licenses, reporting, document management, document retention, litigation discovery, corporate governance, and contract management. The ideal candidate will foster strong relationships with relevant regulators, demonstrate independence, exercise sound judgment, and effectively prioritize key projects.
Areas of Responsibilities:
Certifications: Manage the filing process for all documents to ensure compliance with the 1998 Master Settlement Agreement, Tobacco Control Act, Contraband Cigarette Trafficking Act, Prevent All Cigarette Trafficking Act, fire-safe certifications, USDA and FDA regulations, and other regulatory requirements.
Communicate with regulators, auditors, and administrative officials to ensure timely and accurate filing of applications, renewals, and related documents.Ensure all documents meet the required form and substance.Licensing: Lead the process for obtaining, renewing, and terminating all necessary licenses, registrations, and certifications for JTI US entities.
Coordinate with legal teams to file documents ensuring entities can conduct business in all 50 states and local jurisdictions.Work directly with federal, state, and local authorities to ensure timely, accurate filings and maintain compliance with all regulatory requirements.Reporting: Coordinate the preparation of all required monthly, quarterly, annual, and other periodic reports to comply with federal, state, and local requirements.
Collaborate with Global Tax and Finance teams to ensure reporting compliance.Lead development of databases and technological enhancements to automate reporting processes.Corporate Governance: Perform corporate secretary duties, including preparing corporate governance documents (resolutions, meeting minutes, officer/director changes, incorporation documents).
Maintain the corporate governance database using JTI’s CSC Navigator software.Manage corporate annual filings and oversee processes related to governance compliance.Compliance & Legal: Manage compliance tasks, including customer/vendor due diligence and document retention.
Assist with litigation support, including working with outside counsel on discovery and litigation databases, and performing other paralegal activities.Who Are We Looking For - Requirements:
B.A. or B.S. degree, or 5 years of relevant experienceExperience in filing financial data, sales reports, and/or applications for licensesKnowledge of the consumer goods industry and experience in highly regulated sectorsParalegal experience or background in tobacco/FDA-regulated environments preferredProficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint) and Acrobat; experience with SAP and government internet platforms a plusStrong analytical, research, written, and verbal communication skillsAbility to work effectively in a team and demonstrate solution-oriented problem-solving skillsFluent in EnglishWhat We Offer
In JTI USA, we are proud to be recognized as Top Employer and awarded the Global Equality Standards certificate as we continue our dedication to equal pay and equal opportunities.
Our culture is what makes JTI USA a fun and exciting environment to work in. We value integrity, trust, empowerment, and freedom - freedom of choice, freedom of thought, freedom of expression, and freedom to be yourself.
We ask for accountability, ownership, results, and collaboration.
And we care for our people's well-being - In addition to the salary, you might want to enjoy the following:
Annual Performance-based BonusEmployee Stock Purchase Plan Personal Development Medical/ Dental & Vision Plan for employees & family members.Life insuranceMatching 401(K)Paid Time Off (PTO)Paid Family Leave of 20 WeeksShort-Term & Long-Term Disability Education/ Tuition AssistanceVolunteering Activities Employee Assistance Program - counseling, for employees & family members.What are the next steps – Recruitment process:
Thank you very much for your interest in the role. You are welcome to apply.
Should you have any questions, you are welcome to contact Maja Lenczewska – Recruiter ([email protected])
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.