Job Description

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Strategic Planning and Relationship Management

Lead the development of WVUCR’s grant acquisition business plan, which includes short- and long-term fundraising strategies, and partnership mapping in alignment to the office response strategy, capacity and gap analysis.Map and monitor traditional and non-traditional donors’ strategies and priorities to anticipate calls for proposals and identify opportunities for submission. Utilize the Support Offices’ capacity on their respective donor.Engage with donors on identified areas of interests for targeted fundraising efforts in Ukraine; Lead and support donor engagement meetings at Support Offices Head Quarters as well as the EU and UN family in close cooperation with the WV Response Director; Ensure information sharing with and action follow up by respective departments.Build /maintain WV external profile and influence relevant decision makers in donors, and key international organizations also though active coordination and participation in cluster forums, donor events and other forums.Build Capacity of own Programme Officer team and key field-level staff in donor engagement and pre-positioning techniques enhancedUnder supervision of the Response Director and the Regional Office, plan and monitor grant acquisition targets vs achievements, cash-match needs and SO’s private income are in alignment with the Response and Grant Acquisition Strategies.

II. Proposal Development

Lead participatory proposal development as core writer in accordance with WV policy for grants and acquisition, RASCI, and tools (Grant Risk Assessment, Go No-Go process, Proposal Development plan and check list, etc.) including the development of logical frameworks, MEAL plan, technical approach narrative, planning, staffing and budgeting.In cooperation with grant managers and support offices, plan timely renewal of fundraising for existing projects as appropriate.Coordinate and collaborate with technical team, MEAL, Partnership and Operations Departments to ensure their inputs are duly reflected in proposals to ensure quality project design.Manage coordination, communication, and inputs from potential local and international sub-grantees, partners, consortium members during consortia establishment for quality and participatory proposal development. Use WVI consortium tools for agreement drafting and reviews with such partners.Be responsible for the final quality assurance of the proposal/concept note before submission. Ensure needed sign off from respective Support Offices is obtained.Ensure best practices are applied and high-quality systems and processes for grant acquisition are maintained, as well as tracked in WV’s IMPAQ Knowledge Management system.Facilitate lessons learned with WV and partners stakeholders after each critical or new application submission.

III. Grant compliance and Management

Ensure effective grant agreement /contract reviews, negotiations, clarification for awarded projects in cooperation with the Support Offices and field office key stakeholders (Ops, Finance, P&C, Supply chain, Risk).Ensure overall grant quality and grant compliance coordination across departments through streamlined work processes, and ensure WV is compliant with donors and WVI policies and agreement terms.Ensure hand-over from the Business Development Unit to Operations Projects Managers and Finance of new grants/projects is managed, WVI and donor terms and milestones are understood by the grant managing team. For this, lead with Support Offices on facilitating start-up workshops and documentary share with establishment of master filing system.Support Operations to monitor projects/programs progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to.Establish/ maintain a donor / Support Office reporting schedule and focal points for each active project. Support on monthly, annual and end-of-project narrative reports, newsletters, situational reports and other reports as necessary in collaboration with the other departments, including internal and external reports.In close cooperation with Ops and Finance, facilitate regular Grant Health Tracking reviews (monthly snapshot review while quarterly a deep dive) and communicate risks and opportunities to leadership. Follow-up agreed actions especially on timely donor/SO communication and approvals.Support operations and project management staff to monitor the costs allocations and efficiency and manage modification requests are communicated timely and with accuracy to respective donors/SOs.

IV. Quality Assurance and Capacity Building

Streamline grant acquisition and management process for the BDU and the field office; Coordinate with the Response Director on areas for performance growth, opportunities and gapsIncorporation of internal and international humanitarian standards (Sphere, HAP, etc.) into all project designs and implementation.Ensure BDU Programme Officers learn of and then manage IMPAQ- OIOS knowledge management system. In close cooperation with MEAL and Finance, ensure “IMPAQ- OIOS” is updated for each planned and ongoing and closed project.Facilitate or provide training on priority donor and grants development specifics to the BDU, technical advisors and other program support staff regarding proposal writing, learn of and utilize World Visions Grant Acquisition training tools such as ProposalPro3. Support/ analyse professional growth areas for the BDU staff and provide ongoing mentoring and capacity building throughout day-to-day work as well as through ensuring their participation in WVI learning opportunities; especially through provided by the regional RDU.Coordinate GAM news and lessons learned with the regional office.Actively coordinate and share with, and request support from the regional RDU strategic opportunities, capacity building needs, suggestions for alignment and improved efficiency

V. Others

• Participated in devotional and staff meetings.

• Other responsibilities as assigned by direct supervisor