The Opportunity

This position works out of our Kyiv location in the EPD Division.

As the Personal Assistant you’ll be providing administrative support to GM.

What You’ll Do:

Provide administrative support and procedural duties as required for effective operation of General Management

Monitor incoming calls, maintain agenda and prioritize incoming correspondence. Follow all the approvals related to Country Management

Provide support with calendar management for GM by setting up regularly occurring 1:1 meetings, team meetings, conf. calls

Plan & organize internal, external & virtual meetings

Prepare communications to sign-off stage wherever possible, prepare agendas and minute meetings

Distribute communications on behalf of General Manager, writing external and internal official letters

Arrange travel requirements for GM in line with Abbott policies, prepare visa documents, arrange hotel bookings & transfers

Prepare travel expense reports and provide documents support for GM in a timely manner and according to the Abbott travel policy

Provide Accounting & Finance related project support; including supplier selection & set up; follow up on invoices

Act as a coordinator on affiliate-based events & projects involving other Departments' Administrative Assistants

Required Qualifications:

University Degree

Minimum of 1 years’ experience as Personal Assistant

Excellent organizational & planning skills, practical in work approach and ability to prioritize

Ability to take the initiative and to work within a team environment requiring collaboration and communication

Excellent working knowledge of Microsoft Office, Power Point and Excel skills

Fluent English, Ukrainian and Russian oral and written communication skills.

Analytical skills

1C knowledge is preferable