We are looking for a detail-oriented Logistics Documentation Coordinator to support our logistics operations by managing customs filings and handling shipment-related documentation. This role involves close attention to accuracy, organization, and proactive communication with the operations team.
Key Responsibilities
Receive and review daily emails with notifications for AMS/ISF filings.
File AMS/ISF entries via Descartes platform and update them as required.
Manage discrepancies in AMS/ISF filings to ensure compliance and accuracy.
Monitor a dedicated email inbox to identify and classify incoming shipment-related documents (e.g., arrival notices, rail pick-up numbers, customs exam notifications).
Search Jaguar system to match documents with the correct shipment (CT#).
Review and determine the correct shipment for LCL or grouped shipments when multiple options exist.
Separate document pages when necessary, accurately name and upload them to the Jaguar system.
Send internal notifications through Jaguar to update the operations team about uploaded documents.
Working conditions:
Working schedule: 7 am - 4 pm EST, Monday - Friday
Remote mode of work
10+ business days of paid time off
Team building and corporate events
Equipment provided
A supportive team
Previous experience in logistics, freight forwarding, or documentation handling preferred.
Familiarity with AMS/ISF filings and/or customs documentation is a plus.
Strong attention to detail and organizational skills.
Ability to manage a high volume of emails and documentation efficiently.
Comfortable working with online platforms and systems (Descartes, Jaguar or similar).
Good written and verbal communication skills in English.