Under article 4.2

, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Ukraine.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given, subject to the receipt of funding. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. 

Introduction

The ILO Country Office for Ukraine is implementing its ILO Transitional Cooperation Strategy for Ukraine focusing on three pillars: i) Investing in People, ii) Creating quality employment and sustainable enterprises and iii) Improving labour market governance and social dialogue.

Within the third pillar of its Strategy, the Office implements several projects, including those focusing on compliance with fundamental principles and rights at work throughout the reform process in Ukraine as well as those focusing on the promotion of inclusive and sustainable reconstruction in Ukraine through social dialogue. These projectshelped the Government and the social partners in Ukraine to take important steps to reform labour law and strengthen its labour market institutions, with stronger reference to the international labour standards. The new Project “Promoting Inclusive Labour Market Governance Reform in Support of Ukraine’s Reconstruction and EU Accession” scales up and consolidates these results by a) enabling the tripartite constituents to make informed decisions concerning labour law and other labour market reforms in line with international labour standards and relevant EU Aquis through inclusive reform processes, and 2) improving their capacity to subsequently applying the newly adopted laws and policies. The initiative is funded by the European Union. 

The Project will introduce a position of a Driver / Administrative Clerk as part of the project team implementing the project in Ukraine to ensure successful implementation and delivery of the project outcomes. The position will be based in Kyiv, Ukraine, in the newly established ILO Country Office for Ukraine.

The Driver / Administrative Clerk provides reliable and safe driving services to the ILO project, the ILO Country Office and visitors ensuring the highest standards of discretion and integrity and sense of responsibility. The Driver / Administrative Clerk is accountable for arranging train station / airport VIP and protocol services and customs clearances when receiving technical missions and high-level delegations. The Driver / Administrative Clerk may be required to carry out certain messenger functions and clerical support services. The Driver / Administrative Clerk is required to plan and organise workload while remaining aware of changing priorities and competing deadlines, and shift from one task to another to meet multiple support needs. Work affects the delivery of mail and pouch and transportation services of the Project as well as ILO Country Office, upon request. 

Description of Duties

Reporting lines:

The position reports to the ILO Project Manager, working in close cooperation with the team members, and the wider ILO Country Office. The incumbent operates with some operational independence in carrying out assignments while receives guidance on the administrative and logistical aspects of the duties from the project staff.

Main duties and responsibilities:

1. Ensure the provision of safe and reliable driving services. Drive the Project Manager and project officials and other authorized personnel and visitors. Meet and accompany officials and visitors at the airport/railway station including assisting, where necessary, with protocol, visa and customs formalities.

2. Assist in making arrangements for the procurement, shipment and receipt of project and office and supplies and equipment and household effects, including customs clearance.

3. Provide clerical and administrative support such as typing, updating lists, making hotel reservations, filing records, arranging for pay office telephone and other bills, filling out forms, making photocopies or sending e-mails when required.

4. Assist with IT-related tasks of the project and to keep updated project’s inventory lists of IT and communication equipment.

5. Assist in providing messenger services, the mailing, collection and distribution of documents and publications including to ministries and banks.

optional section (if needed)

6. Assist in processing requests for visas, identity cards, driving licences and all other similar documentation in accordance with the requirements of the Office, the United Nations, and the specific requirements in Ukraine.

7. Draft security clearances for the project and assist – upon request – in out-of-duty station missions’ security planning.

8. Ensure that the project vehicle’s equipment mandatory security items are in place and report their readiness for any emergency moves to the supervisor.

9. Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit and other MOSS-compliant equipment, and necessary spare parts in assigned vehicle. Inform the supervisor in a timely manner of (re)registrations and insurance procedures for all the office vehicles.

10. Ensure cost saving through proper use of the assigned vehicle and accurate maintenance of daily vehicle logs, preparation of the vehicle maintenance plans and documentation. File correspondence and keep basic records.

11. Keep records of use of vehicle, daily mileage, gas consumption. Ensure proper day-to-day maintenance of assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tyres, brakes and water. Ensure the project vehicle is always clean and in in good running condition. Ensure that the steps required by rules and regulations are taken in case of involvement in accident.

12. Perform any additional relevant duty as requested by the Project Manager or the ILO Country Director.

Required qualifications

Education

Completion of secondary school education. Valid driver’s licence, knowledge of driving rules and regulations and skills in minor vehicle repairs. Certification in basic first aid and fire protection. Training in defensive driving to be considered an asset.

Experience

A minimum of three years of relevant work experience with a safe driving record. Driving experience with a UN agency, diplomatic or international organization. Two years’ general clerical work would be desirable.

Languages

Excellent knowledge of Ukrainian and English, both oral and written.

Competencies

Technical competences:

Proven ability to drive safely in local traffic conditions including driving experience during conflict/war time, including driving through checkpoints and high-risk areas near regions bordering the front line. Ability to work under pressure and adapt to rapidly changing circumstances. Familiarity with security protocols in conflict zones, the VHF Radio/Satellite phone/STAR Link would be desirable. Ability to undertake minor vehicle repair and maintenance tasks. Excellent knowledge of local roads and conditions, driving rules and regulations. Good knowledge of chauffeur protocol and courtesies. Basic knowledge of security issues. Good knowledge of rules and procedures on vehicle management including maintenance of official vehicles and knowledge of mechanics and maintenance and repair of vehicles. Knowledge of general office procedures, administrative rules and regulations and work-related methods. Ability to use computers for word processing and data entry or record keeping. Ability to maintain records and files of moderate complexity. Proven ability to keep accurate records of the use of vehicle. Basic computer skills to record information in IT systems.

Behavioural competences: 

Ability to understand and follow work instructions. Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required. Excellent troubleshooting and problem-solving skills. Ability to plan and organize own work, to work in a team and under pressure. Excellent communication skills both in writing and orally. Must demonstrate responsible behaviour and attention to detail. Must display high standards of ethical conduct. Must demonstrate honesty, integrity and discretion.

Recruitment process