ROLE PURPOSE: To provide support to country and field office staff in a daily administrative maintenance; external liaison, and general administration and office management, including travel and accommodation, office support, preparation of payment documentation, appointment (and attending) external meetings, and other ad-hoc duties as required.KEY AREAS OF ACCOUNTABILITY: General Administration Support in implementation of office processes and protocols as per SCI Standard Operating Procedures, health and safety; Initiate the payment requests for all SCI rented premises (incl. apartments for international staff, arranging accommodations for visitors, Office rent, etc.) Initiate other admin related payments Monthly reports on corporate credit card, taxi use reports, monthly budget planning for the field office Submit payment documents to Finance department based on duly approved documents; Ensure all payments are supported with appropriate back-up documents; Responsible for office supplies and assets procurement orders Responsible for general office and guesthouse maintenance including re-ordering of supplies and maintaining accurate records; Responsible for preparing and updating documentation (contracts for suppliers; lease agreements etc.) Responsible for ordering/organization of all the transportation and accommodation needs for all the visitors; Support in arrangements of events (trainings, conferences), meetings with key stakeholders, including government agencies, donors, and implementing partners. Attend meetings to support as required. Supports with obtaining visas and Temporary Residence permits for international staff (in close cooperation with Administrative Coordinator) Supervises office cleaners ensuring office space and guest houses are kept clean and are in appropriate condition. Ensure all the documentation are kept safe and confidential; Provide efficient support to international staff and visitors, arranging transportation and accommodation. Assist in preparing reports to management and other stakeholders; Support the development of operational budgets when required; Accompany visitors and provide liaison with local communities and local government; Prepare documentation for support staff (contracts for support, act-invoices, recommendation letters, travel reports etc); QUALIFICATIONS  Certificate of education, higher level of education desirable EXPERIENCE AND SKILLS Experience in an admin related work preferably in external affairs  Knowledge or experience of NGO work desirable Computer literate (including working knowledge of Microsoft Office (Excel, PowerPoint) and databases) Excellent interpersonal skills Good verbal and written communication skills in English Excellent attention to detail, organisational skills and discretion with confidential information Ability to work independently and proactively Proven ability to handle challenging workload Additional job responsibilitiesThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.Child Safeguarding:We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.Health and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.